Document Management

iFACTS Document Management is an integrated feature that enables secure and structured handling of documents linked to assets, risks, incidents, insurance, and more. The solution is designed to provide full user control without compromising on security or accessibility. Integrated with iFACTS’ permission system, access to documents is tightly controlled—users can only view or edit documents according to their specific roles and authorizations.

Documents can be organized in a flexible folder structure and classified based on various levels of confidentiality, enabling secure handling of sensitive information. Each document and folder can be restricted to specific user groups or roles, ensuring proper data protection and compliance.

The system supports full version control with change logs and timestamps, enabling complete traceability in accordance with established standards. Users can upload documents in various formats, preview them directly in the interface, and archive them according to organizational policies.

Additional features such as starring and tags make it easy to search, categorize, and navigate large volumes of documents, streamlining workflows and improving overall document management.

Key features include:

• Uploading and archiving of documents
• Flexible folder structure for easy organization
• Document and folder classification for confidentiality
• Permission management on document and folder levels
• In-browser preview of documents without downloading
• Comprehensive version control with full audit trail
• Tagging and starring for improved searchability
• Powerful search engine to locate documents quickly

With iFACTS Document Management, your organization gains a secure, user-friendly, and robust tool to manage documents across every part of your operations.